Better Tools for Multi-site Research

This guide was created to help staff put Data Use Agreements (DUAs) in place for multi-site studies within the HMO Research Network. It includes information about when DUAs are needed, the steps involved in putting a DUA in place, tools and resources related to DUAs and PHI disclosures, and best practices and common pitfalls.  Click here to download.

From the HMO Research Network Collaboration Toolkit.  www.hmoresearchnetwork.org

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This is an example of a Data Use Agreement template that can be used when a subcontract is already in place with the data recipient. Because the focus remains solely on the 5 federally required elements of a DUA, only a single page is needed.   Click here to download.

Courtesy of Harvard Pilgrim Health Care's Department of Population Medicine.  http://populationmedicine.org/content/default.asp

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This is an example of a Data Use Agreement template in which a Practice-based Research Network (PBRN) is to be sharing a limited dataset with a party with whom they already have an independent contractor agreement in place.   Click here to download.

Courtesy of the American Academy of Family Physicians National Research Network (AAFP NRN).  http://www.aafp.org/online/en/home/clinical/research/natnet.html

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An example of a policy developed by the Academy of Family Physicians National Research Network (AAFP NRN) to facilitate collaboration with others. This document describes basic principles followed when conducting research funded by industry sponsors - including overarching guidelines, statistical analysis, publication, research grants and collaborative projects, and intellectual property.   Click here to download.

Courtesy of the American Academy of Family Physicians National Research Network (AAFP NRN).  http://www.aafp.org/online/en/home/clinical/research/natnet.html

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This is a nice example of an affiliation agreement between two Practice-based Research Networks (PBRN)s. It outlines basic understandings around topics such as study selection and decision making, publication policies, data sharing expectations, and more.   Click here to download.

Courtesy of the American Academy of Family Physicians National Research Network (AAFP NRN).  http://www.aafp.org/online/en/home/clinical/research/natnet.html

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Expectations for collaboration between a Practice-based Research Network (PBRN) and an investigator external to the Network are clearly laid out in the this example of an external PI agreement - including how and by whom the research agenda of the network is set, grant budget support expectations and approval mechanisms, collaborative conduct, financial responsibilities and authorities of the PBRN director, and expectations for dissemination of research findings.   Click here to download.

Courtesy of the American Academy of Family Physicians National Research Network (AAFP NRN).  http://www.aafp.org/online/en/home/clinical/research/natnet.html

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An example of a service agreement for a practice-based research group. In this example, the Practice-based Research Network (PBRN) is contracting with an outside entity in order to collect data via chart review.  Click here to download.

Pace WD, Staton EW, Holcomb S. Practice-based research network studies in the age of HIPAA. Annals of Family Medicine. 2005;3(Suppl 1):S38-S45.  http://www.annfammed.org/cgi/data/3/suppl_1/s38/DC1/5

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An example of an MOU that formalizes expectations and agreements between an existing Practice-based Research Network (PBRN) and a new practice joining the Network.   Click here to download.

Courtesy of the North Texas Primary Care Practice-Based Research Network.  http://www.hsc.unt.edu/NorTex/

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Several examples of MOUs used to codify partner relationships in community-based participatory research are available on this site.  

From Community-Campus Partnerships for Health (CCPH).   http://depts.washington.edu/ccph/commbas.html#MOU

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